Thank you for your interest in submitting a paper to
CEC 2003. Please note that paper submission to the conference has now
closed. However paper submission may still be available to some of the
workshops. Please do not submit Workshop
papers here. Workshop formatting requirements are specified by the workshop
chairs; special session formats are the same as for the normal submission
mechanisms (see below).
By now you
should have
If you have not done so yet, please contact us (cec@cs.adfa.edu.au) urgently to make
arrangements.
Submission
Please note that papers can
only be submitted through
the web site. If you get error messages from the web site, please try to
correct them yourself (we will try to provide suggestions for common error
messages here). If you are unable to correct them, please send us a copy
of the error message and we will try to suggest corrections (cec@cs.adfa.edu.au).
Please
do not send us your pdf file as an attachment. If you cannot
submit the file through the web site, neither can we.
Page Size
We have discovered an error in the page size given in the earlier
formatting guidelines and in the latex style file. The bottom margin should
be 25mm, and the column height 248mm. These have been corrected in the
files above. The Word template document was not affected by this, and had
the correct dimensions.
Printer Problems
Some printers may scale and/or position the page differently from what
is described in the formatting guidelines, even if it is produced with
the templates. If this occurs,
you should rely on the templates, not
what you see on the printer. If you suspect this problem, the best bet is
to print the 'sample pdf output file' (cec032e.pdf) above. Check that your
own paper fits the same profile (within an error of 3mm or so) on your printer.
If it does, we should be able to print the paper OK.
Headers and Footers
Please make sure
not to include headers and footers on your paper.
Especially, please make sure it is
not page numbered. We will insert
the correct headers and footers as part of the printing process.
Font Problems
A number of authors have reported difficulties with fonts, receiving
the following message:
Your document is missing some of the fonts and produces errors when
opened in a standard English-language Acrobat Reader. A common source
of problems are figures incorrectly imported from other programs.
Please use only standard fonts in the document or embed all the fonts.
The error will then list a series of fonts, for example SimSun in
Chinese systems. If this occurs, please make sure that you either include
all fonts in your creation of the pdf file, or ensure that your paper
does not include any text from non-included fonts (for example, select
all text in your paper and set the font to Times). Make sure to do the
same for any imported components. If you use Word's "insert symbol" command,
make sure to use the "symbol" font.
Two-column Tables and Figures
The method of handling two-column figures and tables in the original
LaTeX sample files was unreliable. Revised versions of the sample documents,
showing how to handle two-column objects, are now available from this
page.
Formatting for A4
Please note that the required paper format is A4-sized pdf. For papers
prepared with MSWord, this doesn't seem to cause any problems. However if
you are using LaTeX to create the file, you need to be aware that LaTeX
itself does not set the page size (ie the dvi file format does not contain
any page size information). The page size is set by the translators you
use to create the pdf. So you must provide the correct arguments to the
translators to ensure that they create A4.
For example, using dvips and ps2pdf the appropriate command lines would
be:
dvips -a4 cec032e.dvi -o cec032e.ps
ps2pdf -sPAPERSIZE=a4 cec032e.ps cec032e.pdf
For dvipdfm, you would use
dvipdfm -p a4 filename.dvi
PDFLaTeX
pdflatex seems to cause some authors particular problems. It seems there
can be a number of causes, partly relating to the particular setup of the
pdflatex installation. You need to ensure that the pdftex.cfg file
contains the lines
page_width 210truemm
page_height 297truemm
It also seems that the 'geometry' package can help:
http://www.tex.ac.uk/cgi-bin/texfaq2html?label=papersize
http://www.latex-project.org/cgi-bin/ltxbugs2html?pr=latex/3337
http://www.gsi.de/doc/tex/geometry-a4.pdf
The parameters in the latex file would be
\paperwidth=210mm
\paperheight=297mm
\pdfpagewidth=\paperwidth
\pdfpageheight=\paperheight
But it may be easier to switch from pdflatex to latex + dvipdfm (which
are usually present in the same installation).
Up-to-date information for other translators would be appreciated.
If you can supply details, especially for and for acrobat distiller,
please email cec@cs.adfa.edu.au.
Use of Colour
The proceedings will be printed in black and white only, due to the
very high cost of colour printing. However all delegates will receive also
a CD-ROM of the proceedings, so it is acceptable to use colour in the pdf
file. However it is your responsibility to ensure that the paper will still
be readable in black and white, as the paper proceedings will form the
primary record of the conference in libraries etc. Please note also that
the papers will be reviewed in black and white form.
Review Process
You are presumably reading this page because you have received
a confirmation of acceptance of your paper for the conference. If so, you
should have fulfilled three further conditions by now:
- Supplied the final camera-ready copy
- Sent us the IEEE copyright form
- At least one author must have submitted a paid registration
for the conference
If you have not done so yet, please contact us (cec@cs.adfa.edu.au) urgently to make
arrangements.
Best Wishes
CEC 2003 Committee